What it takes to start
Most software a school buys arrives with a project attached: an integration, a data feed, a training day, a person who becomes the owner of it. DataVot does not work that way, and the reason is simple — it reads the file the state already sends you. This page is the whole of what starting looks like, so you can judge the effort before committing anyone's time.
The four steps
1. The paperwork, before any student data moves
Us and your business office
- We sign your district’s own data privacy agreement, or the New Jersey SDPC National Data Privacy Agreement (NDPA) — whichever your board already uses.
- The price is agreed in writing before anything is invoiced. Payment is by purchase order; there is no card to enter and no online checkout.
- Nothing renews automatically. Each year is a decision you make rather than one that happens to you.
2. Your account
Ten minutes, one person
- We create the district account and email a setup link to the administrator you name.
- That person clicks the link and sets their own password. We never see it, and we never ask for it.
- There is nothing to install, nothing for IT to deploy, and no integration to build. DataVot runs in a browser.
3. Your first data set
One screen, one file
- Your administrator uploads the state assessment file exactly as it arrived — no reformatting, no cleanup, no deleting columns first.
- DataVot recognises NJSLA and shows you which test, year and season it detected, so you confirm rather than configure.
- The dashboards work from that moment. There is no build step, no overnight processing and no import queue.
4. Your staff
One screen, one decision per person
- Invite staff by email address. Each invitation is a link that lets them set their own password.
- For each person you choose what they can see: every school in the district, only named schools, or none.
- Thirty staff accounts are included alongside the lead administrator. More are available in blocks of ten by purchase order.
- You can promote a second administrator, change anyone’s access, or remove someone, at any time.
Who does what
| Task | Who |
|---|---|
| Signing the DPA | Us — we sign yours, or the NJ SDPC NDPA |
| Creating the district account | Us |
| Setting up the NJSLA test definitions | Us — already done; NJSLA is recognised out of the box |
| Uploading the official results file | You — one screen, or we load your first file for you |
| Deciding who sees which schools | You — this is the part worth a meeting |
| Inviting staff | You — by email address, one screen |
| Building the first dashboards | Nobody — they are there once the file is uploaded |
| Rebuilding reports next year | Nobody — saved reports point at the live data set |
The one part that deserves a meeting
Everything above is administration. The decision that actually matters is who sees which schools, and it is a policy question rather than a technical one: a principal usually wants their own building, a curriculum supervisor usually wants the whole district, and reasonable districts disagree about where teachers sit between those two.
DataVot does not decide it for you. Access is set per person and changed whenever you like, and there is a separate school-wide setting that controls whether teachers may publish reports their colleagues can open. Deciding both takes one conversation, once.
Seeing it first, without committing anything
You can open DataVot right now without an account, upload a file, and build a table. Nothing is stored and nothing is saved until you sign in — it exists so you can watch how it behaves before involving anyone else.
If you would rather see your own numbers, email info@datavot.com and we will load your existing results and send you the dashboards. Judging it on your own district beats judging it on our demo data.
If you stop
You can request an export, return or deletion of your school data at any time by contacting us. Because terms never renew automatically, stopping requires no notice period and no cancellation procedure — you simply do not renew. The full commitment is in the School Data Assurance Letter.
Salesforce Hub LLC (makers of DataVot)
info@datavot.com · datavot.com