The questions schools ask

What problem does DataVot actually solve?

Each year the state sends a file containing every student’s scores and performance levels. In most schools exactly one person is able to open it usefully, so every question — a different grade, a different subject, last year against this year — queues behind that person. DataVot turns that same file into dashboards and reports the rest of your staff can use without asking anyone.

Is this a student information system, or does it replace one?

No. DataVot reads state assessment results and does nothing else. It is not an SIS, not a gradebook, not an early-warning system, and it does not hold enrolment, attendance, discipline or grades.

Do we have to change how we get our data?

No. You upload the official file as it arrives from the state. There is no integration to build, no nightly feed, and nothing for your SIS vendor to enable.

Which tests does it understand?

NJSLA is recognised out of the box, including performance levels, proficiency cuts, test codes, subjects and seasons. Support is built around New Jersey assessment data specifically; it is not a generic spreadsheet tool relabelled for schools.

Will you sign our data privacy agreement?

Yes — your district’s own agreement, or the New Jersey SDPC National Data Privacy Agreement (NDPA), whichever your board already uses. We sign before any student data is uploaded, not after. A template is published at the Data Privacy Agreement page so your counsel can read it before you ask.

Do you sell or share student data?

No — not to advertisers, not to data brokers, not to anyone, and there is no exception for anonymised or aggregated data. We also do not use school data to train any model or to build a public product.

Where is our data, and who can reach it?

Uploaded results are encrypted at rest (AES-GCM) and in transit (TLS), and every user is scoped to what you decided they can see. Dashboards are aggregated on the server and return counts only, so raw student rows never travel to a browser to draw a chart.

Can DataVot staff look at our data?

Only with your consent, and it is visible when it happens. Support access creates a short-lived, audited session that never uses or reveals anyone’s password, an email notice is sent, and a banner stays on screen for the whole session. There is no silent back door and no shared administrator login.

What happens to our data if we stop?

You can ask for an export, return or deletion at any time by contacting us. Because terms never renew automatically, stopping needs no notice period and no cancellation procedure — you simply do not renew. The commitments are written down in the School Data Assurance Letter.

Which other companies are involved?

Cloudflare hosts the application and database, and Resend delivers transactional email such as invitations and password resets. Both are named in the Privacy Policy. There is no advertising network, no analytics vendor building a profile of your staff, and no third party receiving student data.

Can a teacher see the whole district?

Only if you decide so. Each staff member is given every school, specific named schools, or none — set per person and changed whenever you like. The restriction applies to the underlying rows, not just to what the screen hides, so a restricted teacher cannot reach other schools’ students through a report either.

Can teachers publish things to everyone?

That is a school-wide setting you control. If you would rather teachers kept their reports to themselves, turn sharing off and they can still build and save their own.

Who administers it on our side?

One lead administrator, plus any co-administrators they promote. Administrators upload data sets, invite staff, set access, and publish district reports.

How much training does staff need?

The dashboards need none — they are selectors and a chart. Building a pivot report is choosing which fields go in rows, columns and values, which is the same idea as a spreadsheet pivot table and is the one concept worth walking a group through once.

Do reports have to be rebuilt every year?

No, and this is the part that surprises people. A saved report stores the layout rather than a copy of the data, and points at your live data set — upload the new year’s file and the report is already there, updated. It also tells you plainly when the numbers underneath it have changed.

Can we compare across years when the state renames columns?

Yes. You map each year’s column to one shared field, which takes a few clicks instead of an afternoon of re-keying. DataVot deliberately does not decide that two differently-named columns mean the same thing — that judgement stays with you, because getting it wrong silently is worse than doing it by hand.

Does it produce what we need for the board?

It builds the tables New Jersey’s board-presentation template asks for, including statewide comparison figures published by the state, ready to paste into the department’s own deck. Student-group cells below ten students are suppressed, which is the reporting threshold NJQSAC uses.

What does it not do?

It does not write your narrative slides, predict individual student outcomes, recommend interventions, or hold anything other than assessment results. NJSLA Science uses a four-level scale that DataVot does not yet rank, so proficiency and level ordering do not work for Science — ELA and mathematics are what it does well today.

What does it cost, and what is extra?

$999 per year for your school. That covers a lead administrator and thirty staff accounts, with no per-teacher licensing, no paid add-on modules and no setup fee. Additional accounts are sold in blocks of ten by purchase order.

How do we pay?

By purchase order. There is no card to enter and no online checkout, and every price is agreed in writing before anything is invoiced.

Does it renew automatically?

No. Terms never auto-renew — each year is a decision you make rather than one that happens to you.

Who is behind DataVot?

It was built by an educator of thirty years, including about a decade as a New Jersey district testing technology coordinator working with these exact assessment files. It is operated by Salesforce Hub LLC, an independent New Jersey company with no relationship to Salesforce.com.

How many districts use it?

DataVot is new, and we would rather say so than imply a customer list we do not have. We are taking a limited number of New Jersey districts for the 2026–27 year, which is why the offer below is to load your own results rather than to show you someone else’s.