One file. Your whole staff.
Every spring the state sends your school one file containing every student's result — every grade, every subject, every reporting category. In most schools exactly one person ever opens it. DataVot turns that file into something your entire staff can use themselves.
The problem is not the data. It is the queue.
The results arrive in a format built for machines. Someone capable opens the file, builds a handful of pivot tables, and sends screenshots. From then on every new question — a different grade, a different student group, last year compared with this year — goes back through that one person, who has a day job. Most of what the file could tell you is never asked.
What each person can do
For teachers
Answer your own questions instead of waiting in a queue.
- Open the official results your school has already uploaded — no file handling, no spreadsheet setup.
- Build a pivot table by choosing fields: any column as rows, any as columns, counts or averages as values.
- Save your own reports and reopen them whenever you like.
- See only the students you are permitted to see.
For principals and supervisors
See your building in context, without asking anyone to build it.
- Compare your school against the district on the same chart.
- Break results out by grade, subject, test code or performance level.
- Share a report school-wide so everyone reads the same numbers.
- Look at more than one year at once.
For the district office
Stop being the bottleneck.
- Upload each official data set once; everyone works from that same file.
- Decide exactly which schools each staff member can see — all, some, or none.
- Publish district-wide reports staff can open but not overwrite.
- Produce the tables a board presentation needs.
Dashboards
Performance levels by school, drawn from your own official data set. Aggregation happens on the server and returns counts only — raw student rows never reach the browser.
- Performance levels or proficiency rates. Switch between the full level breakdown and a single proficiency figure. The proficiency cut is a setting, not a guess.
- Counts or percentages, either way, without rebuilding anything.
- Split or combine any dimension. Break results out by school, year or test code — or roll them up. Subject always stays separate, because ELA and Math are different assessments and summing them would be meaningless.
- Chart controls that behave like a spreadsheet: orientation, clustering, sorting, colour-by, data labels, legend and gridlines.
- A link you can send. Every selection lives in the address bar, so a chart is bookmarkable and a colleague opens exactly what you were looking at.
Reports that are still right next year
A saved report stores the layout, not a copy of the data. It points at the live data set, so when you upload a new file the report is already there, updated — nobody rebuilds last year's work. If the range of your data grows, the report grows with it, and DataVot tells you plainly when the numbers underneath a report have changed.
Reports come in three kinds: your own, private to you; school reports shared with colleagues; and district templates that open with each school's own matching data.
Comparing years actually works
Year-over-year comparison usually breaks on something dull: the state renamed a column, so last year's Performance Level is this year's Level and the two files will not line up. DataVot lets you map each year's column to one shared field, so the comparison takes a few clicks rather than an afternoon of re-keying. It does not decide that two columns mean the same thing — that judgment stays with you.
Who sees what
The first question anyone sensible asks about opening student data to staff.
- Every staff member is scoped. A teacher can be given all schools, specific schools, or none — set per person, changed at any time.
- Sharing is a school setting. If you would rather teachers could not publish school-wide reports, turn it off.
- Support access needs your consent. If we ever need to look at your account to help, it takes a short-lived, audited session that never uses or reveals your password, and a banner shows while it is active.
- Student data is encrypted at rest, and dashboards return aggregated counts rather than student rows.
We will sign your data privacy agreement, or the New Jersey SDPC agreement, before any student data is uploaded. See the Data Privacy Agreement and the School Data Assurance Letter.
Board reporting
New Jersey requires results to be presented to the board at a public meeting, and NJQSAC asks for disaggregated student-group data with trend and comparative analysis on top of that. DataVot builds those tables from your own file — including statewide comparison figures published by the state — ready to paste into the department's own template.
This is one output among many. The point of the tool is the rest of the year.
Try it before you talk to anyone
You can open DataVot without an account, upload a file, and build a table. Nothing is stored and no report is saved until you sign in — it is there so you can see how it behaves before committing anyone's time.
What it costs
$999 per year for your school — one price covering a lead administrator and thirty staff accounts, with no per-teacher licensing and no paid add-on modules. Additional seats are available in blocks of ten by purchase order.
Every price is agreed in writing before anything is invoiced, and terms never renew automatically — each year is a decision you make, not one that happens to you.
Salesforce Hub LLC (makers of DataVot)
info@datavot.com · datavot.com