Terms of Service

1Acceptance of Terms

These Terms of Service ("Terms") govern your access to and use of DataVot (the "Service"), operated by Salesforce Hub LLC ("we", "us", or "our"). By registering for an account, accessing, or using the Service, you agree to be bound by these Terms and our Privacy Policy.

If you are using DataVot on behalf of a school or organization, you represent that you have the authority to bind that organization to these Terms, and "you" refers to both you individually and that organization.

If you do not agree to these Terms, do not use the Service.

2Service Description

DataVot is a web-based service for New Jersey schools that turns official state assessment files — such as the NJSLA data sets a district receives each testing cycle — into dashboards, reports, and shareable analyses. A school administrator uploads an official data set; DataVot identifies the test, year, and season from the file, stores the rows encrypted, and makes the results available to authorized staff.

The Service includes:

• Dashboards — performance levels and proficiency rates by school, subject, test code, and year, computed on the server and returned as aggregated counts.
• Pivot-table reports — build, save, and reopen reports that stay pointed at your school's latest official data set and refresh when it changes.
• Comparison across years — aligning data sets whose columns were renamed between testing cycles so results can be compared over time.
• Role-based sharing — System Admin, School Admin, and Teacher roles, with teacher access limited to the schools a teacher is authorized to see.
• Ad-hoc analysis — uploading a spreadsheet of your own to explore in the workspace without saving it.

The Service is provided "as is" and is intended for:

• School and district administrators analyzing official assessment results across their schools.
• Teachers analyzing classroom or school results within the access their school has granted them.
• School administrators managing teacher accounts, official data sets, and school-wide settings.
• Educational institutions requiring browser-based analysis of assessment data without a data team.

3Accounts & Registration

To use DataVot you must create an account with a valid email address and password. You agree to:

• Provide accurate and complete information during registration.
• Keep your password confidential and not share it with others.
• Notify us immediately of any unauthorized use of your account.
• Be responsible for all activity that occurs under your account.
• Use a strong, unique password and take reasonable measures to secure the device and email account through which you access the Service.

We reserve the right to suspend or terminate accounts that provide false information, violate these Terms, or are used in a way that harms other users or the Service.

You may only create one personal account. School administrators may create and manage accounts for teachers within their school at the limits set by the Service.

4Acceptable Use

You agree to use DataVot only for lawful purposes and in ways that do not infringe the rights of others. You must not:

• Upload files containing malware, viruses, or malicious code.
• Attempt to reverse-engineer, scrape, or extract data from the Service by automated means.
• Use the Service to process data for which you do not have lawful authority.
• Share your account credentials or allow others to access the Service under your identity.
• Upload content that is illegal, defamatory, or infringes third-party rights.
• Use the Service in any way that disrupts or degrades performance for other users.
• Attempt to gain unauthorized access to accounts, databases, or infrastructure.
• Process highly sensitive personal data (medical records, financial account numbers, biometric data, etc.) through the upload functionality.

5Data Uploads

When you upload a file to DataVot, you retain full ownership of that data. By uploading, you grant us a limited, non-exclusive license to process, store (if you create a report or data set), and display that data solely to provide the Service to you.

You are solely responsible for ensuring that:

• You have the right to upload and process the data under applicable law.
• You have obtained any necessary consents or have a valid legal basis for processing any personal data in the files.
• The data does not contain sensitive personal data (health, financial, or biometric) beyond what is appropriate for the tool.
• You comply with your institution's data governance policies.

File uploads are subject to a system-wide size limit set by the system administrator (default: 50 MB per file). This limit applies across all accounts.

6School Accounts

Schools can create a school account, which allows a school administrator to invite teachers and manage school-wide settings. School administrators are responsible for:

• Ensuring that all teachers invited to the school account have agreed to these Terms.
• Configuring the settings available to their school — teacher sharing, the maximum number of reports per teacher, and the school display name.
• Removing teacher accounts when a teacher leaves the school.
• Any use of the Service by teachers within their school account.

A school administrator's ability to view teacher data is limited to what is described in the Privacy Policy. A school administrator can open and export reports a teacher has chosen to share with the school; a teacher's private reports and unshared uploads are not visible to the school administrator.

7Fees & Payment

Pilots are free. Where we agree a pilot with a school, that pilot carries no fee and no obligation to continue. We will not invoice a school for a pilot, and a pilot never converts into paid use on its own.

Standard pricing is published. DataVot is sold on a single plan, priced per school, and the current figures are published in full on our Pricing page — the annual price, the number of user accounts it covers, and the cost of additional accounts. Pricing for your school is still confirmed in writing — as a proposal, quotation, or order form — and no charge of any kind applies until you have accepted that written quote.

Nothing is charged without written agreement. The fees, the billing period, and the start date are set out in the accepted quote or order form, which forms part of these Terms for that school. Where an accepted quote and these Terms conflict on commercial matters, the accepted quote controls.

Invoicing. Unless the accepted quote says otherwise, fees are invoiced in advance for the agreed term and are payable within 30 days of the invoice date. Fees are stated in U.S. dollars and are exclusive of any applicable taxes, which are the school's responsibility. We will provide a W-9, purchase-order reference, or vendor registration paperwork on request before invoicing.

No automatic renewal. A paid term does not renew by itself. We will send a renewal quote before the term ends, and no further fees apply unless you accept it in writing. There is nothing you need to cancel to avoid a renewal charge.

Changes to pricing. Any change to fees applies only from the start of a new term that you have accepted in writing. We will not change the price of a term already agreed.

Non-payment. If an undisputed invoice remains unpaid, we will contact the school's billing and administrative contacts first and give at least 30 days' notice before suspending access. Suspension does not delete your data, and you may export it as described in the Termination section below.

8Intellectual Property

Our IP: The DataVot software, design, user interface, code, and brand are owned by us and protected by copyright and other intellectual property laws. You may not copy, modify, distribute, sell, or lease any part of the Service.

Your IP: You retain full ownership of all data you upload to the Service and all report configurations and exports you create. We claim no intellectual property rights over your content.

Feedback: If you provide us with suggestions, ideas, or feedback about the Service, you grant us the right to use that feedback without restriction or compensation.

9Availability & SLA

We aim to keep DataVot available and operational but make no uptime guarantee. The Service is provided on a best-efforts basis. We may:

• Schedule maintenance windows (we will use reasonable efforts to notify users in advance).
• Enable maintenance mode to temporarily block uploads or access during critical updates.
• Modify, suspend, or discontinue features at any time.

We will provide at least 30 days' notice if we decide to discontinue the Service entirely, during which time you will be able to export your data.

10Limitation of Liability

To the maximum extent permitted by applicable law, DataVot and its operator shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of data, loss of revenue, or loss of goodwill, arising from your use of or inability to use the Service.

The Service is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

In jurisdictions that do not allow the exclusion of certain warranties or limitation of liability, our liability is limited to the maximum extent permitted by law.

11Indemnification

You agree to indemnify, defend, and hold harmless DataVot and its operator from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in any way connected with:

• Your access to or use of the Service.
• Your violation of these Terms.
• Your violation of any third-party rights, including data protection laws, in connection with data you upload.
• Any data you submit, upload, or process through the Service.

12Termination

By you: You may stop using the Service at any time. To close your account, email info@datavot.com and request deletion. We will verify the request and delete your account and associated data within 30 days, as described in the Privacy Policy.

By us: We reserve the right to suspend or terminate your account at any time if we believe you have violated these Terms, with or without prior notice. For serious violations (e.g., attempting to access other users' data), termination may be immediate.

Upon termination, your right to use the Service ceases immediately. Sections on intellectual property, limitation of liability, indemnification, and governing law survive termination.

13Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of New Jersey, United States, without regard to its conflict-of-law provisions. Nothing in these Terms limits any non-waivable consumer protection rights you may have under the laws of your state of residence.

Any disputes arising from these Terms that cannot be resolved amicably shall first be referred to mediation before legal proceedings are commenced.

14Changes to Terms

We may revise these Terms at any time. When we make material changes, we will update the "Last updated" date and provide at least 14 days' email notice to registered users before the changes take effect.

Continued use of the Service after the effective date of revised Terms constitutes your acceptance. If you disagree with the revised Terms, you may request deletion of your account before they take effect by emailing info@datavot.com.

15Contact

For any questions about these Terms, please contact us: